Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Wärtsilä Global Business Services (WGBS) provides reliable, scalable, and standardized services to support core business operations. WGBS partners with businesses to drive continuous improvements in end-to-end processes for enhanced effectiveness, quality, efficiency, and compliance.

We are now looking for an Expert, Admin Billing, to join our Invoice to Cash (ITC) team. This is a permanent position, located in Vaasa, Finland with hybrid remote work possibilities.

In the role of Expert, Admin Billing, you will be participating in managing administrative billing tasks such as implementation, coordination, monitoring, and development of global admin billing, intragroup fee, and bad debt activities and tools, as well as sharing ownership of the process. We offer you an opportunity to work in a small team of experts with diverse expertise in the ITC area having a broad global network consisting of stakeholders in different businesses and global functions as well as enormous learning possibilities.

In this role, your main responsibilities are:

• Participating in process management by managing and controlling administrative billing activities and personnel including IG fee and bad debt activities
• Administrating process-related tools, creating and giving input to application change requests, communicating and coordinating actions related to developments, changes and problems related to the tools
• Coordinating RPA development
• Participating in global development projects as an Expert, having expert knowledge of the tools and processes within one's own area of responsibility
• Participating in migrating new Wärtsilä companies within the process scopes
• Ensuring legal compliance and fulfilment of Wärtsilä Corporation guidelines and other process requirements
• Ensuring high quality, process performance, harmonisation and continuous development and improvement within the administrative billing processes and tools
• Preparing and maintaining proper and updated documentation of the process
• Providing SAP, other related systems and tools, and process-related information, instructions, and best practices
• Training of different stakeholders globally on administrative billing processes

 
An ideal candidate will have:

• Financial education – M.Sc or B.Sc
• Development-minded and goal-focused attitude to work
• Interest in team coordination, coaching and developing teams
• Independent, proactive, good team player, flexibility
• Advanced skills in English, Finnish and Swedish are considered an advantage
• Excellent communication, cooperation, and customer service skills
• IT skills (e.g. MS Office), knowledge and experience of RPA, AI, Analytics
• Knowledge and experience in FI/CO and SD modules in SAP
• Knowledge and experience of administrative billing processes/invoice to cash processes in Wärtsilä
• Experience working in a shared services environment is an advantage

Why you and us?   
 
You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed to supporting an inclusive work community.   
 
Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.  
 
You get to make a difference. Innovation and sustainability are important to us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality. 
  
Contact & next steps  
  
Please submit your application before the application deadline of 29.01.2025 through our Careers portal. Applications through email will not be considered. After submitting your application, you will receive a confirmation email.
 
In case of any questions regarding the position, please reach out to:

Jenni Salmela-Luoma
Manager, Invoicing & Admin Billing
jenni.salmela-luoma@wartsila.com

Last application date: 29/01/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

All new Wärtsilä employees in Finland will attend occupational health checks, including drug tests/screenings. When a person is located outside of Finland, the country's legislation is followed.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.