Are you an HR professional who is motivated by meaningful work in an international university and enjoys demanding and diverse challenges? Do you get excited about developing processes, learning new things, and leading people? Would you like to shape a sustainable future?

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines and sparking the game changers of tomorrow. Aalto University is a diverse, international community of courageous and curious thinkers. Our students, research, creativity, and entrepreneurial initiatives play a vital role in leading change and solving global challenges.

We are currently looking for an experienced

Manager, Shared HR Services

for a permanent position. In this role, you will have the opportunity to develop the university's HR service model and streamline and automate payroll and operational HR processes. You will ensure the quality and efficiency of our operations and lead your team in a coaching manner in accordance with the university's strategy. The shared HR services unit consists of about twenty experts in payroll processing, employment matters, HR customer service, and HR information systems. You are a member of the university’s HR management team and report to the Head of Operative HR.

Key tasks and responsibilities:

• Lead the Shared HR Services unit with an inspiring, coaching, and goal-oriented approach

• Develop and expand Aalto University's HR service model in collaboration with other HR teams

• Ensure the quality and efficiency of processes in your area of responsibility through automation, measurement, and continuous improvement

• Ensure seamless operational HR services for our customers in collaboration with schools and other HR teams within the university

• Ensure the compatibility of operating models and guidelines within the framework of legislation and the collective agreement.
   

We expect:

• Several years of experience in similar managerial roles, for example in a shared service center, and at least five years of experience in responsible HR positions.

• Experience in successful team management, and excellent leadership and managerial skills.

• Experience and proven track record of leading and developing a centralized HR service operation or part of it.

• Evidence of developing and streamlining operational HR processes.

• Understanding of customer needs and customer experience: ensuring customer satisfaction by delivering high-quality and relevant services with your team.

• Familiarity with modern HR and payroll systems.

• Proactive, analytical, and solution-oriented approach to work.

• Strong communication and interpersonal skills, and the ability to inspire, develop, and motivate experts.

• Fluent working proficiency both in Finnish and English.

• Relevant university degree.
   

Considered as advantages:

• Project management skills.

• Expertise in payroll processes.

We offer you:

• Meaningful and inspiring environment. We are proud of our purpose to shape a sustainable future. We spark the game changers of tomorrow, and renew society with research-based knowledge, creativity and an entrepreneurial mindset.

• Culture that inspires and includes everyone. It’s the people that create Aalto, now and in the future. We want to be an open community where equality and inclusion enable curiosity, innovation, collaboration and wellbeing. We constantly keep learning to find the most impactful ways to empower – and invest in – our people.

• Motivated and development-oriented colleagues.

• Responsible and meaningful role with true impact in our success, and in the end, in the wellbeing and development of our society.

• Support, coaching and sparring when you feel you need it. 

• Great possibilities for competence development and learning. We constantly keep learning to find the most impactful ways to empower – and invest in – our people.
   

Our vast array of professional development opportunities means you will grow and learn, having the chance to participate actively in staff trainings and development projects based on your interests and needs. There is great freedom in your role, and we have a flexible modern working culture. We value work-life balance and well-being in all aspects of life.
 

Ready to apply:

If you want to join our community, please submit your motivation letter and CV through our recruitment site by using the link on Aalto University’s web page ("Apply”) by Sunday March 3, 2024. 

If you would like to hear more about the assignment, please contact

• Ulla Martola, Head of Operative HR, tel. 050-437 2020, available on Monday 19 February from 3 p.m. to 4 p.m., on Monday 26 February from 4 p.m. to 5 p.m. and on Thursday 29 February from 9 a.m. to 10 a.m.
• Minna Tuusa, HRD Specialist, [email protected]

If you are an employee of Aalto University, please submit your application through the internal HR system Workday (Internal Jobs/Sisäiset työpaikat).

We will be reviewing applications and may invite suitable candidates for interviews during the application period. The recruitment process includes two interview rounds and a suitability assessment. The first round of interviews will be conducted in the first and second weeks of March, and the second interview round will take place in late March. We strive for a transparent and fair recruitment process and are happy to provide feedback.

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About Aalto University

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 13,000 students, 400 professors and over to 4,500 other faculty and staff working on our dynamic campus in Espoo, Greater Helsinki, Finland.

Diversity is part of who we are, and we actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

Would you like to take a closer look at Aalto? Watch: Aalto University – Towards a better world, Aalto People and  Shaping a Sustainable Future.
What is it like to be working at Aalto? Read more here
 

More about Aalto University:

Aalto.fi

youtube.com/user/aaltouniversity

linkedin.com/school/aalto-university/
www.facebook.com/aaltouniversity

instagram.com/aaltouniversity

twitter.com/aaltouniversity